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Added for You - Writing Business Letters - Tutorial 2: Parts of a Business Letter
Postage stamps are extensively used in the US. They are used on mails, envelopes and packages and help post offices ascertain where they are to be delivered. Stamps are made in the U.S. every day but the manufacturers of some stamps have been prevented from doing so. This is the reason that the stamps manufactured by such companies have become rare.The first postage stamp issued in the world was in 1840. This s
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Refer
Employee evaluations are a necessary task that every company should use to improve their human resource and should be used to pick the prospect with the most potential to advance and acquire more responsibilities. Some time, the only way to know the history of a person is through their evaluation as the supervisor may have retired, been promoted or left the company.I have seen both spectrum of employee evaluati
Parts of a Letter
Parker Morgan Finnigan
Lawyers
PO Box 2345
SYDNEY NSW 2000
[The part above is called the sender's address block]
29 October 2010
[This is, of course the date of the letter and it should be in long format]
Ms Janette Jameison
PO Box 34687
NORTH SYDNEY NSW 2005
[This is the Receiver's address block]
Dear Ms Jameison
[Complimentary address or opening]
CONTRACT WITH ACME FINANCE CORPORATION - OUR PPB:234/239/10
[Subject line - usually block letters and bold]
I refer to our previous correspondence requesting a copy of the contract between you and Acme Finance Corporation.
[The first sentence is called the opening sentence which we'll discuss in depth in a later tutorial]
If you do not provide us with a copy of the original contract, I'm afraid we will not be able to act on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation.
Please send us a copy of the contract at the earliest so we can get this matter under way.
Yours sincerely [Complimentary close]
Parker Johannson
Principal Legal Consultant
PARKER MORGAN FINNIGAN
[Subscription block]
Supplementary Annotations
At the bottom of your letters you may have some or all of the following annotations:
Encl or Encl(3) [This advises that something is enclosed with the letter]
Att or (Att (3) [This advises that something is attached to the letter]
Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope.
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Refer
Get to know Address America
Address America is the brain child of David Ashley. Its main products are decorative reflective address signs that make homes easy to find. For Ashley, these signs are extremely important for households that may need 911 emergency service and not have quick access to it because their home was difficult to locate. It also makes it easier for deliveries to reach their intended destina
[This is the Receiver's address block]
Dear Ms Jameison
[Complimentary address or opening]
CONTRACT WITH ACME FINANCE CORPORATION - OUR PPB:234/239/10
[Subject line - usually block letters and bold]
I refer to our previous correspondence requesting a copy of the contract between you and Acme Finance Corporation.
[The first sentence is called the opening sentence which we'll discuss in depth in a later tutorial]
If you do not provide us with a copy of the original contract, I'm afraid we will not be able to act on your behalf. We need the contract to accurately assess the claims you have made and to question legal staff from Acme Finance Corporation.
Please send us a copy of the contract at the earliest so we can get this matter under way.
Yours sincerely [Complimentary close]
Parker Johannson
Principal Legal Consultant
PARKER MORGAN FINNIGAN
[Subscription block]
Supplementary Annotations
At the bottom of your letters you may have some or all of the following annotations:
Encl or Encl(3) [This advises that something is enclosed with the letter]
Att or (Att (3) [This advises that something is attached to the letter]
Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope.
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Refer
.com, .net, .org, .biz, .edu, .info, .int, .gov, .mobi, .aero. For many unsuspecting internet surfers, these dot whatever mean no greater than being an extension name of the websites they are visiting. They do not realize that these three letters coming after a period or dot serve a great function in the webbed world of internet.Top-level domain or the last part of an Internet domain name serves as virtual, i
Please send us a copy of the contract at the earliest so we can get this matter under way.
Yours sincerely [Complimentary close]
Parker Johannson
Principal Legal Consultant
PARKER MORGAN FINNIGAN
[Subscription block]
Supplementary Annotations
At the bottom of your letters you may have some or all of the following annotations:
Encl or Encl(3) [This advises that something is enclosed with the letter]
Att or (Att (3) [This advises that something is attached to the letter]
Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope.
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Refer
Should we believe the experts in business?
In 1876, Alexander Graham Bell offered his telephone patent to Western Union, the largest telegraph company in America, for $100,000. A committee of experts was convened to decide on the company’s interest in the new technology. The decision was clear.“Bell’s profession is that of a voice teacher … yet he claims to have discovered an instrument of
Encl or Encl(3) [This advises that something is enclosed with the letter]
Att or (Att (3) [This advises that something is attached to the letter]
Both of these annotations are intended to advise mail room clerks that an enclosure or attachment was required to be inserted/attached before the letter was sent. Also, it advises the person receiving it at the other end that something is supposed to be enclosed or attached. If it isn't, then the recipient can call the sender and advise that the enclosure/attachment was missing from the envelope.
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Refer
When you provide a consumer service or product, you have the legal and moral right to be paid within contractual terms. Consumer accounts not paid within your payment terms can restrict your cash flow, business growth and in some situations, the ability to continue operating your business.The following consumer collections report outlines 11 guidelines you can follow to increase the amount of in-house consumer
rh [If someone else types the letter for signature, his/her initials may appear underneath]
CC [This stands for 'carbon copy', but as nobody uses carbon copy paper anymore, should be changed to PC for photocopy]
BCC [Blind Carbon Copy - never shown on the original, only on the file copy indicates to whom copies have been sent without the knowledge of the original addressee. Should now perhaps be changed to BPC]
Handling File Referencing
File referencing can either quote the sender's reference or the recipient's reference and should indicate clearly which it is. Some people use a separate line for file references, often at the very first line of the letter above the address block. I prefer to place it with the subject line, but that's purely a personal choice.
By now you should be ofay with the parts of a letter and, if you read Tutorial One, how to format them. Tutorial Three advises how to write a good quality letter and has tips for opening and ending sentences.
Copyright 2005 Robin Henry
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